How to Access Archived Emails in Gmail and Outlook: A Step-by-Step Guide

To access archived emails in both Gmail and Outlook, follow these steps:

Gmail

1. Open Gmail:

   • Go to Gmail and log in to your account if you aren’t already.

2. Locate the Archived Emails:

   • Using Search: Type in:all followed by keywords or email addresses in the search bar. You can also use label:archive to find archived emails.
   • Using the "All Mail" Folder: On the left sidebar, scroll down and click on "More" to expand the menu. Then click on "All Mail." Archived emails are stored here, along with all other emails except for those in the Trash or Spam.

3. Access the Emails:

   • Browse through the list to find your archived emails. You can also use the search function to narrow down results.

Outlook

1. Open Outlook:

   • Launch the Outlook website, or open the Outlook application on your computer or mobile device.

2. Locate the Archived Emails:

   • Using Search: Use the search bar at the top of the page or application and enter relevant keywords or email addresses. You can also use search filters to narrow down to archived messages.
   • Using the Archive Folder: In Outlook, archived emails are typically moved to a folder named "Archive." Check the folder list on the left side of the screen. If you don't see "Archive," you might need to expand the folder list or check under "More" or "Other" sections.

3. Access the Emails:

   • Click on the "Archive" folder to view and access your archived emails.

If you still have trouble finding your archived emails, make sure you have not accidentally moved them to another folder or deleted them.